Auto Calculator help

Lost and restricted days must be tracked on the OSHA Log. A lost day is a work day missed due to an occupational injury or illness. A restricted day is a work day during which the injured/ill worker’s regular duties are restricted in some manner due to the occupational injury or illness.

You can calculate lost or restricted time days by specifying a time period based on dates or you can simply type a number directly into the fields provided. If you would like to specify a date range, you have two options available. You can specify both the start date and the end date and the number of days between the dates will be calculated. Or, you can specify only a start date in which case the number of days between the start date and the current date will be calculated each time the OSHA Log is generated.

If you specify only the start date you create an "Open Ended Lost/Restricted Time" incident. For these special types of incidents, the number of lost or restricted days reported on the OSHA Log will continue to increase until you specify an "End Date" and update the database record. To help manage your "Open Ended Lost/Restricted Time" you can use the Data Manager  to create a report of these incidents. On the Data Manager Form , expand the "Refine Search Criteria" section and in the "Search Yes-No" item list select "Open Ended Lost/Restricted Time" and set the criteria to "Yes". For more details on the Data Manager, refer to the page help topic.

The Auto Calculator is designed to assist the user in providing OSHA records with correct "Day Counts" for "Days Away" or "Restricted Work Days" attributed to an incident.  The calculated values are presented three (3) ways:

• On the OSHA 300 Log with the 180 day maximum count provided in each category
• In a Web Report if that field is included,  without the 180 day maximum count limit
• In the corresponding fields of the "OSHA Recordability"  section of the Incident Form itself

NOTE!  This only occurs when the user selects the "Replace Values" box in the Calculator.

If you define a date range:

• you also need to specify whether the calculated number of days represents lost days or restricted days. You do this using the "Lost Time Type" selection list.
• you  have the option of combining the calculated number of days with the number of days from prior periods. By default the current number of calculated days is combined with any prior totals.

If you do not wish to combine the totals, check the "Replace Data" check box.

After you have specified the required inputs you can click the  Calculate  button to preview the results prior to storing them in the database.

If you wish to enter another lost/restricted time period, select "yes" in the option list. After you click "Save", you will return to the Lost/Restricted Time Calculator where you can enter another period of lost or restricted time.

If the Auto Calculator is not used the OSHA and Web Reports will use the absolute values in the corresponding fields of the "OSHA Recordability"  section of the Incident Form. 

The Summary Reports ONLY present the absolute values in the corresponding fields of the "OSHA Recordability"  section of the Incident Form. The user must run the Auto Calculator, "Update Values" function to get the current cumulative totals for all "open-ended" incidents..

Function description

• The data fields
• Accessing the Auto Calculator
• Using the Auto Calculator
• Identify "Open" Days Away / Restricted Days incident records 
• Multiple Lost Time Calculator  
• Sample Auto Calculator  Form
   

The Data Fields which are available include:

• [Starting Date] input box
• [Ending Date] input box
• [Lost Time Type] selection list = Lost or Restricted
• [Lost Days] input box
• [Restricted Days] input box
• [Replace Values] check box
• [Another Period] selection list
•  Calculate  button

Accessing the Auto Calculator

• Open the incident record
• View the "OSHA Recordability" Section
• The "Auto Calculate" Check box is always unchecked when you create or edit an incident record.
• If you know the absolute values for Days Away and Restricted Days enter the numbers. Do not use the calculator. 
• If you want to use the Auto Calculate put a check in the box
• Notice the absolute value fields are now hidden
• Save
• The calculator form will be opened. 

Using the Auto Calculator

The Auto Calculator will calculate Days Away (Lost) and Restricted Days.
 

• Enter the "Start Date"
• The Auto Calculator will continue to accumulate days until an "End Date" is entered or you remove the "Start Date"
• Enter the "End Date" if you know it.
• The "Replace Values" function is used to add prior period values if a new lost or restricted time period occurs. 
• Calculate -To view a summation of the current values before saving
• Save - The "Save" button will return you back to the incident form you were editing.
   

Identify "Open" Days Away / Restricted Days incidents

Using Summary Reports to identify if any incident records have an open "End Date"

If you have never run this report before you may want to start by including the date that your account was activated.  Then in the future choose the appropriate period.

• At the top note "Incidents" "Reports" "Manage"
• Select "Reports"
• Summary 
• Select the Organization Level you want included in the log
• Next
• Change the Date Range to include the incident records based on the date of injury
• Open "Refine Search Criteria"
• Select the "Search Yes-No 1 drop-down list
• Select the "Open Ended Lost/Restricted Time" line
• Select "Yes" in the Yes-No1 field
• Select "Report"
• Select the report file link(s) which is located under the "Last Report Generated" header near the top of the form
• Open the report. You will see a list of any incidents and their "FROL ID" numbers.

Multiple Lost Time Calculator  

You can use the Multiple Record Lost Time function to update the Days Away From Work (Lost Days) or Days of On-job Transfer or Restriction (Restricted Days) for multiple incident records in a single operation. 

To quickly edit an incident when you have the list

• Select "Incidents" and then
• Enter an FROL ID number from the list
• Select the "GoTo" button on the task menu.

Proceed to the "OSHA Recordable" section, Check the Auto Calculate box and correct any errors.

After saving your changes you may may want to create an OSHA 300 log and look at columns (K) & (L) to verify your changes.