Auto Calculator Lost/Restricted Time

Overview

Lost and restricted days must be tracked on the OSHA Log. A lost day is a work day missed due to an occupational injury or illness. A restricted day is a work day during which the injured/ill worker’s regular duties are restricted in some manner due to the occupational injury or illness.

The Auto Calculator is designed to assist the user in providing OSHA records with correct "Day Counts" for "Days Away" or "Restricted Work Days" attributed to an incident.  The calculated values are presented three (3) ways:

• On the OSHA 300 Log with the 180 day maximum count provided in each category
• In a Web Report if that field is included,  without the 180 day maximum count limit
• In the corresponding fields of the "OSHA Recordability"  section of the Incident Form itself

NOTE!
This only occurs when the user selects the "Update Values" box in the Calculator.

If the Auto Calculator is not used the OSHA and Web Reports will use the absolute values in the corresponding fields of the "OSHA Recordability"  section of the Incident Form. 

The Summary Reports ONLY present the absolute values in the corresponding fields of the "OSHA Recordability"  section of the Incident Form. The user must run the Auto Calculator, "Update Values" function to get the current cumulative totals for all "open-ended" incidents.

Function description

• Accessing the Auto Calculator
• Using the Auto Calculator
• Identify "Open" Days Away / Restricted Days incident records  
   

Accessing the Auto Calculator

• Open the incident record
• View the "OSHA Recordability" Section
• The "Auto Calculate" Check box is always unchecked when you create or edit an incident record.
• If you know the absolute values for Days Away and Restricted Days enter the numbers. Do not use the calculator. 
• If you want to use the Auto Calculate put a check in the box
• Notice the absolute value fields are now hidden
• Save
• The calculator form will be opened. 

Using the Auto Calculator

The Auto Calculator will calculate Days Away (Lost) and Restricted Days.
 

• Enter the "Start Date"
• The Auto Calculator will continue to accumulate days until an "End Date" is entered or you remove the "Start Date"
• Enter the "End Date" if you know it.
• The "Replace Values" function is used to add prior period values if a new lost or restricted time period occurs. 
• Calculate -To view a summation of the current values before saving
• Save - The "Save" button will return you back to the incident form you were editing.
   

Identify "Open" Days Away / Restricted Days incidents

Using Summary Reports to identify if any incident records have an open "End Date"

If you have never run this report before you may want to start by including the date that your account was activated.  Then in the future choose the appropriate period.

• At the top note "Incidents" "Reports" "Manage"
• Select "Reports"
• Summary 
• Select the Organization Level you want included in the log
• Next
• Change the Date Range to include the incident records based on the date of injury
• Open "Refine Search Criteria"
• Select the "Search Yes-No 1 drop-down list
• Select the "Open Ended Lost/Restricted Time" line
• Select "Yes" in the Yes-No1 field
• Select "Report"
• Select the report file link(s) which is located under the "Last Report Generated" header near the top of the form
• Open the report. You will see a list of any incidents and their "FROL ID" numbers.

To quickly edit an incident when you have the list

• Select "Incidents" and then
• Enter an FROL ID number from the list
• Select the "GoTo" button on the task menu.

Proceed to the "OSHA Recordable" section, Check the Auto Calculate box and correct any errors.

After saving your changes you may may want to create an OSHA 300 log and look at columns (K) & (L) to verify your changes.