Hospital Profile Help

Most organizations use the same hospitals over and over. It is much easier to create profiles for hospitals, and select from a list, than to manually type the information on each incident report.

It is important to place hospital and physician profiles at the proper level in your organizational structure. If you setup a hospital or physician at the employer level, the name of the hospital and doctor will appear on the selection list for every hospital within the employer. This would be fine if all the employer's hospitals are located in close proximity to each other. But it would be a problem if hospitals are spread across the country.

For example, if an employer has hospitals in Oregon and North Carolina, the hospital in Oregon would not want to see the available selections for hospitals in North Carolina. When the hospitals are spread far and wide, hospital profiles should be created at the hospital level in your organization. Profiles created at the hospital level, will only appear for the specific hospital that you select.

Use of Hospital Profiles is optional. You may manually type the information directly onto incident records if you wish.

Function description

• Adding a hospital
• Editing a hospital
• Hiding a hospital
• Unhiding a hospital
• Deleting a hospital
• Undeleting a hospital

Add a new hospital:

This hospital will be included as a choice on the hospital selection “drop-down” lists.

You can only create a hospital if you have Administration access when you login.

• Manage
• Setup
• hospital - New
• Next
• Select the appropriate Organization Level for the hospital then select "Next"
• Enter the required Hospital Name field noted in red
• Complete any other information about the hospital that is available
• Click on the “Save” button

Edit a hospital profile:
 

If you change the "Hospital name" after incident records have been created they will continue to carry the old hospital name on incident reports and summary reports unless updated individually. The "State" cannot be changed.

• Manage
• Setup
• hospital - Edit
• Next
• Select the appropriate Organization Level for the hospital then select "Next"
• Select the hospital to edit from drop-list if more than one exist
• Edit information as needed
• If you need to edit more hospitals select “Edit Another”
• Click “Save” after you have completed editing hospitals

Hide a hospital:

Hiding a hospital only affects this hospital.
 

• Manage
• Setup
• Hospital - Edit
• Next
• Select the appropriate Organization Level as needed
• Next
• Select Hospital to hide from drop-list if more than one exists
• Hide
• Review "warning" 
• OK 

Unhide a hospital:

Unhiding a hospital only affects this hospital.
 

• Manage
• Setup
• Hospital - Edit
• Select "Show Hidden Records" check box
• Next
• Select the appropriate Organization Level as needed
• Next
• Select a Hospital to unhide (in gray) from drop-list if more than one exists
• Next
• Unhide
• Review "warning" 
• OK  

Delete a hospital:

Deleting this hospital only affects this hospital.
 

• Manage
• Setup
• hospital - Edit
• Next
• Select the appropriate Organization Level as needed
• Next
• Select a hospital to delete from drop-list if more than one exists
• Delete
• Review "warning" 
• OK 

Undelete a hospital: (you have until 11:59 PM EST to Undelete)

Undeleting a hospital only affects this hospital.
 

• Manage
• Setup
• Hospital - Edit
• Select "Show Deleted Records" check box
• Next
• Select the appropriate Organization Level as needed
• Next
• Select a hospital to undelete (in gray) from drop-list if more than one exists
• Next
• Undelete
• Review "warning" 
• OK